Systems don't read contracts
The booking system does not know “Deluxe Sea View” or “half board”. It knows its own room and meal-plan codes, and needs age bands the contract gives in one sentence.
“Deluxe Sea View”DLX SVDLX SEAnew room type?
Workflow Intelligence · Proven on hotel contracts
AI agents that load your contracts into your systems.
Workflow Intelligence reads each signed contract, sets it up in your booking platform, and links every value to its clause. Your team reviews and approves. Say it once.
- 2 hours back on each contract, measured with a customer's own loading team
- 0 values go live without a person's approval
Contract
Clause 3.1 Deluxe Sea View, half board, 1 May to 31 October: USD 240 per room per night.
Clause 5.2 Ages 12 to 17 pay 50% of the adult rate.
Clause 7.4 Gala dinner on 31 December is compulsory: USD 150 per person.
Booking system
| Room type | DLX SV | Clause 2.1 |
|---|---|---|
| Meal plan | HB | Clause 3.1 |
| Season 2 rate | 240.00 | Clause 3.1 |
| Child 12-17 | 50% | Clause 5.2 |
| Gala supplement | 150.00 | Clause 7.4 |
Does it apply to infants under 2?
4 ready · 1 flagged for review
- Runs in your own cloud
- AI reads; code writes
- A person approves every load
- Every value linked to its clause
Why it matters
Contract loading is still manual, slow and easy to get wrong.
A signed contract already says exactly what was agreed. The booking system only accepts it in its own fields, codes and rules. Today a person bridges the two, term by term.
Every clause is typed by hand
One clause becomes many cells: every season, every room size, and again on the selling side. We timed it at almost four hours of skilled work for one contract.
buying · season 2 240.00buying · season 3 240.00selling · season 2 295.2
Mistakes surface months later
A wrong price does not fail loudly. It sells all summer, and the gap shows up when the hotel's invoice arrives. Nobody was careless; the system never knew what the contract said.
child 12-17 5% The contract says 50%
Your season goes on sale at the speed of your typing, and the business cannot grow faster than it can hire.
How it works
From signed contract to live system, with a person in charge.
Tools that read a contract and hand you a spreadsheet already exist. Someone still has to type the spreadsheet in. Workflow Intelligence takes over the whole job.
- 01
Read
Every season, rate, child price and offer, in any layout.
- 02
Match and check
Each term matched to your system's own codes and checked against the contract's rules. Unsure values are flagged, never guessed.
- 03
Review and approve
A loader reviews each screen with every value beside its clause, and approves it.
Human approval - 04
Load
Tested code writes it into the system through its own interface, the same way every time.
Proven on hotel contracts
Measured with a real loading team, on real contracts.
- 2 hours
- back on each contract, about half the time it takes by hand
- 0
- values go live without a person's approval
- 63
- contract concepts understood, from rates and child prices to offers and taxes
- 243
- real-world loading scenarios built in, odd cases included
Time saved was measured with a customer's own loading team. Concepts and scenarios come from our contract catalogue.
Security and control
Built to be trusted with your live systems.
The agents prepare the work. Your people decide what goes live. Your IT team owns the code and the data.
Your cloud, your code
It runs in your own cloud. You own the code, the rules and the data, and nothing locks you in.
AI reads; code writes
No AI model ever touches a live system. Tested code does every write, the same way every time.
A person approves every load
Nothing goes live without a loader's approval, screen by screen.
Every value traced
Any price, date or rule links to the exact clause behind it, for the reviewer today and the board later.
Flags, not guesses
Anything the agents are unsure of comes with a reason, so the review goes straight to the risk.
Trust earned with a track record
Every agent starts supervised. It works on its own only when its measured results pass the bar, and Zapcom signs it off.
Start with a trial
Try it on your hardest contracts.
Send us a few of the contracts your team finds hardest to load. We run them in a short trial and show you, side by side, how long they take today and how long they take with the agents. On your own contracts, not ours.
Opens Zapcom's contact page in a new tab.
Three answers help us set up the trial
- Which booking platform do you load your contracts into?
- Roughly how many contracts do you load in a season?
- Does your platform let other systems write into it (an API)?