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Proven on hotel contracts

Hotel contracts, loaded for DMCs and tour operators.

Measured
Other tools read your contract. We load it into your platform, hard parts included, and prove it on your own contracts.

The use case

Read, checked, approved, loaded.

The agents read the contract and set up every season, rate and child price in the platform's own terms. A loader reviews each screen with every value beside its clause, and approves. Then code loads it.

Clause 3.1 · Room ratesDeluxe Sea View, half board, 1 May to 31 October: USD 240 per room per night.
read, checked, approved
rate / DLX SV · HB · season 2240.00
linked to clause 3.1approvedloaded
2 hours
back on each contract on average, about half the time it takes by hand
16
types of contract rules handled, plus child prices, offers, festive seasons and green tax
0
values go live without a person's approval
Yours
the code, the setup and the data, running in your own cloud

Built for the way hotels really write their contracts, and the way DMCs and tour operators load them:

63
contract concepts it understands, from room rates and child prices to offers, rules and taxes
243
real-world loading scenarios it is built around, odd cases included

What the loader reviews

One contract, five screens, one approval each.

The contract is split the way the booking system holds it. Each screen shows what the agents prepared, what they flagged, and the clause behind every value. Nothing on a screen is loaded until the loader approves it.

ProductsRoom types, meal plans and extras, matched to what the system already holds.
PricingSeasons, rates for each room size, and the child prices behind them.
AllocationRooms held for you, release dates and free sale.
RulesRoom limits, minimum stays and special offers.
TermsCancellation and payment terms.
Stop sales, in their own flowA hotel's stop-sale email is read and its dates are checked against the calendar. Once the loader confirms, the closure is loaded and read back from the system.Live

Coming next: the same read-back check after every write, on all five contract screens.

Everything your loading team needs, built in.

Every value linked to its clauseSee the exact line in the contract behind any price, date or rule. No more hunting through forty pages.
Unsure values flagged, never hiddenAnything the agents are not sure of comes with a reason, so the review goes straight to the risk.
In your system's own wordsRoom types, meal plans and codes, shown exactly the way your booking platform names them.
The hard parts, handledChild prices, early-bird and stay-pay offers, festive gala dinners, green tax and minimum stays.
Fix many rows in plain wordsTell the assistant what to change, see every change before it happens, then apply it in one go.
Stop sales from the hotel's emailUpload the email as it arrived. The closures are read, checked against the calendar and loaded.
Proof on your own contractsSee what the agents got right, screen by screen, against what actually went live.
Your cloud, your codeIt runs in your own cloud. You own the code and the data, and nothing locks you in.
Coming soonA check after every writeQuestions for the loaderMore booking platformsContract changes and amendments

One way of working, for every document a hotel sends.

A stop-sale emailA rate change (coming)A full contract
Example“Deluxe closed 24 to 27 December”New rates from 1 JulyA hotel contract for a full season
Values to get rightA handful of datesDozensHundreds
How long it lastsDaysThe rest of the seasonA season or a year
Cost of a mistakeA closed room soldThe wrong price until foundWrong on every sale until found
The human checkA quick confirmationA quick lookA screen-by-screen review

What changes, for everyone involved

The typing disappears. The judgement stays.

The head of contract loading

owns the season, the team and the numbers

More contracts mean more people. Mistakes turn up in audits and hotel invoices. Nobody can say which clause a price came from.

Loads a season with the team they already have. Every price links back to its clause, with proof for the board.

The loader

contract loading, back office

Spends the day typing seasons, rates and child prices, checks twice, and still worries about the one they missed.

Reviews what the agents prepared and decides on anything flagged. Handles the hard cases, and spends time with hotels instead of screens.

IT

systems, security and change

Every change is a ticket. Ops explains what the contract means, IT explains what the system can do, and something gets lost in the middle.

Owns the code and the data, in its own cloud. Every result links back to its source, so business and IT look at the same thing.

Start with a trial

Try it on your hardest contracts.

Send us a few of the contracts your team finds hardest to load. We run them in a short trial and show you, side by side, how long they take today and how long they take with the agents. On your own contracts, not ours.

Request a trial

Opens Zapcom's contact page in a new tab.

Three answers help us set up the trial

  1. Which booking platform do you load your contracts into?
  2. Roughly how many contracts do you load in a season?
  3. Does your platform let other systems write into it (an API)?